Global Citizenship Foundation
Privacy Policy
When you use our services, you’re trusting us with your information. We understand this is a big responsibility and work hard to protect your information and put you in control.
Summary
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Global Citizenship Foundation (GCF) collects and uses personally identifiable information (PII) that you submit;
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Global Citizenship Foundation collects and uses this PII for the purpose of providing Global Citizenship Foundation services, for marketing and communication in relation to these services, and for performing research;
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For the purpose of providing its services, Global Citizenship Foundation may transfer this PII to Global Citizenship Foundation organizations and other parties involved in the provision of Global Citizenship Foundation services in your home country and in other countries;
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Global Citizenship Foundation transfers this PII across international borders to securely store this information in other countries. Currently those locations are in the United States, and India;
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You have the right to access and update your PII at any time;
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In some circumstances you have the right to request the erasure of your PII;
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Global Citizenship Foundation may use (third party) cookies and other similar techniques to obtain information from you when using the Global Citizenship Foundation websites in order to facilitate your use of these websites;
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If you are a minor, then your parent’s/legal guardian’s consent is required for you to provide PII, do seek and obtain your parent's/legal guardian's permission.
PII includes amongst other things, your name, your home and e-mail address, your date of birth, your (mobile) telephone number, schools and university attended, highest grade/qualification received, year of graduation, area of study, social media links, an image, photo or video of you, specific Global Citizenship Foundation program/initiative/activity information (type, year, etc.), travel details, a personal statement, your CV or resumé, certain medical history and medical disclosures, as well as answers to specific questions.
Please note that this is only a summary of the entire Privacy Policy enabling the reader to have a quick understanding of the content of this Privacy Policy. This summary does not replace the Privacy Policy.
Goals and Purpose
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Global Citizenship Foundation (together with its Member/Network Institutions, Initiatives and its Subsidiaries, as those terms are defined below, collectively referred to herein as “GCF”) is dedicated to protecting your privacy and safeguarding your personally identifiable information. GCF works hard to create an online experience that is detailed, efficient and productive by using the information you entrust us responsibly. GCF is committed to respecting your privacy and adhering to the principles of applicable data protection and privacy laws throughout the world.
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We have provided this Privacy Policy as an explanation of the information we collect, how we use it, how the use of this information can benefit your experience on our websites and during your relationship with us, with whom and for what purposes we may share the information, and the choices you can make about our use of the information. We also describe the measures we take to protect the security of the information and how you can contact us about our privacy practices. Our privacy practices may vary among the countries in which we operate to reflect local practices and legal requirements. We wish to help you make informed decisions, so please read the sections below.
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Global Citizenship Foundation Online
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GCF operates many websites, either directly or through its member institutions, its partners, its subsidiaries or through certain third-party service providers. These include, but are not limited to those located at the following domains:
Any one of these websites may ask for and/or collect personally identifiable information in order to provide you with the information and services you seek or to improve your experience, as detailed further below. Some of our websites (or certain areas within a particular website) are for the general public, while some websites or areas within such sites are only for organizations that are part of the GCF network of organizations/institutions (and their authorized representatives) or for specifically designated and authorized third-parties that work closely with GCF to operate transformative education programs and to provide online and real-world services to individuals, organizations and institutions (“Member Institutions of the Council for GCED and Partner Institutions of Global Citizenship Foundation”). Similarly, some websites (or certain areas within a particular website) are only for registered users [e.g., individuals and institutions who are prospective, current or former participants in the services and programs offered by GCF, its initiatives, its Subsidiary and Network Organizations and Institutions (“Participants”)].
Types of Information We Collect
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GCF collects information from visitors and users of our websites, including participants, and from third-parties that work with GCF to deliver our initiatives and services so that we can provide an experience (online and offline) that strives to meet our participants’ and other users’ needs and interests. Information may be collected as part of: (i) providing GCF initiatives and services, (ii) fulfilling information requests, (iii) requesting or offering services, (iv) applying or registering for GCF program participation, (v) submitting an application or program opportunity, (vi) responding to communications from us (e.g., surveys, requests for additional information or reviews or application or registration confirmations), (vii) accommodating your personal preferences, (viii) fulfilling requests for services, e.g., subscribing to newsletters or participating in promotions or sweepstakes, (ix) working with third-party sources, including collecting information available from certain social networking and other websites to better assist us with understanding your interests and to serve you better, (x) updating your information including your contact information, (xi) keeping you informed about and involved with GCF activities, or (xii) conducting fundraising campaigns.
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The types of personally identifiable information (sometimes referred to as “PII”) that we ask for and/or collect depend on your level of access and participation within our websites (and the types of services, information and participation you are seeking, such as applying for or participating on a GCF initiative, program, or activity). Such information may include your name, a password, home address, work address and e-mail address, telephone number, mobile telephone number and fax number, geo-location information, date of birth, gender, schools and university attended, highest grade/qualification received, year of graduation, area of study, social media links to Facebook, Twitter, Instagram, and/or LinkedIn, an image, photo or video of you, your citizenship, passport information, visa status, insurance status, specific GCF program/initiative information (type, year, etc.), travel details, a personal statement, your CV or resume, what languages you speak, your current occupation and other relevant skills, certain medical history and medical disclosures, dietary restrictions, certain usage data, such as test results, assessments, scores, progress, answers to specific questions, and lifestyle information such as leisure activities, and other information necessary to fulfill special requests (e.g., health conditions that may require special accommodation or consideration in connection with a GCF initiative, program, or activity).
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GCF may also collect other non-personally identifiable information about you, such as your use of our websites, communication preferences, aggregated data relative to your use of our services, and anonymized responses to questions and surveys.
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Please note, to better safeguard your information, please do not include any credit card information in your electronic communication unless we specifically require it as part of the transaction fulfillment process on a GCF website.
The Purpose for Collection, Processing, and Disclosure
Collection and Use
GCF is committed to providing you with information about the collection and use of PII furnished by or collected from, visitors while using our websites, products, and services. It is our practice not to ask you for information unless we need it or intend to use it. Some of the primary purposes for requesting and collecting your PII are as follows:
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providing our services (online and in the real world), such as addressing an inquiry or processing an application (e.g., when participants are filling out an application, fulfilling a request for information, or completing a request for services), arranging program placement (e.g. select host families and schools), facilitating and managing a participant’s involvement in a program or initiative, administering scholarships, and working with member institutions, partner organizations, sponsors, and service providers toward that end
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marketing and communications with you in relation to the services offered by GCF, and by other trusted third parties
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conducting fundraising campaigns
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performing research via surveys, questionnaires, and reviews to better serve your needs, improve the effectiveness of our websites, your experience, our various types of communications, campaigns, and/or promotional activities
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alumni/member/participant engagement and other outreach activities, to keep you informed about and involved with GCF activities, (such as campaigns, workshops, events, conferences, publications, recruitment of host families and volunteers, new programs, initiatives, and services).
We retain your PII for periods reasonably necessary to provide our services and outreaching activities. You may opt out of our emails, newsletters, and GCF surveys and reviews at any time by clicking on the link included in such communications, or by contacting us directly to opt out. You will always be offered the choice not to submit your PII or to decide what communications you want to receive from us. However, doing so may cause certain transactions to become affected. For example, not providing required information such as a name will prevent the processing of an application.
Processing and Disclosure
In most cases, the information you provide is added to a local or global database of GCF. In the course of processing your information, it may be necessary to transfer your PII to GCF’s Subsidiary, Network/Partner Organizations or other third party service providers located in the United States, India and throughout the world for the purposes outlined within this Privacy Policy. Unless otherwise precluded or governed by legal requirements and/or process, GCF or third-parties that may receive your information are required to comply to applicable regulations and Network Organizations and Subsidiaries are also required to abide by the same privacy requirements relating to your PII as this Privacy Policy. As a general practice, GCF does not sell, rent, or give physical possession of your PII to unaffiliated third parties other than relevant and applicable Network Organizations and service providers (including third-party organizations that GCF cooperates with for the delivery of its programs and initiatives) who need to know in order to carry-out services and requests initiated by you or by GCF to provide you the GCF services. As an example, we may provide access (through the GCF website) or transfer PII to certain, relevant Network/Partner Organizations that you have explicitly requested (or authorized) to receive such information in connection with placement for/participation in a GCF program/initiative. We work hard to help ensure that such third parties will only share this information with other organizations or individuals that are working with them to operate GCF-related programs/initiatives or deliver other GCF services. It may be in the course of your obtaining GCF-related services that you end up submitting personal information directly to a Network/Partner Organization or third party organization, in which case you should read and agree with their privacy policies as well before submitting your personal information.
In addition, other situations in which GCF may disclose your information to others include:
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when we have received your consent to do so
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in situations where sharing or disclosing your information is required in order to offer you services you desire (e.g., an initiative or program opportunity, publication, a sweepstakes or promotion)
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when companies or service providers that perform business activities on behalf of GCF require such information (e.g., credit card processing, customer support services, market research administration or database management services)
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in the event GCF is merged with or acquired by another company or organization
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to comply with legal or regulatory requirements or obligations in accordance with applicable law, a court order or a subpoena
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in case of emergency such as to safeguard the life, health, or property of an individual
If information is shared as mentioned above, we seek to limit recipients and the scope of information that is furnished to only the amount necessary for the performance of the specific function. Unless otherwise precluded by legal process, we require third parties to protect your PII and abide by applicable privacy laws and regulations.
We sometimes use and share non-personally identifiable information that we collect to maintain the services we offer online, improve the design and content of our sites, to enable us to personalize your experience, analyze trends, gather broad demographic information, conduct research, administer the sites, and strengthen our marketing and branding efforts.
Council for GCED School Connect Initiative
The Council for GCED School Connect initiative (and the School Information page, Forum/Community function therein) are intended to help members of the GCF community find each other, connect, and collaborate beyond borders on topics of common interest, and thus engage together in promoting the mission of the Global Citizenship Foundation and the Council for Global Citizenship Education. The Council for GCED School Connect is built on the WIX platform, which contains social community functionality, such as blogs, forums, blogs, ideation, friending, media gallery, status updates, and more.
We ask that you use good judgment and discretion when sending messages to other members of the community. Please do not use information found here for the purpose of commercial promotion of any kind. GCF does not bear any responsibility for any actions or policies of third parties. However, when you voluntarily disclose PII in such forums (such as your first and last name, e-mail address etc.) within the Council for GCED School Connect or the GCF Mail Lists, that information can be collected and used by others and may result in unsolicited messages from other users. GCF is not responsible for who may contact you by using this information. All registrations in the Council for GCED School Connect initiative are voluntary. The only individuals/institutions listed in are those who have registered themselves. GCF only updates the information provided by participating schools and does not add individuals to the database, therefore if you do not find your GCF friends it is because they have not registered themselves. By uploading information to the Council for GCED Schools Connect initiative (images, videos, text), you agree that GCF may use the content to promote its mission and activities, including improving the experience of the Council for GCED School Connect users. By accessing the Council for GCED School Connect functionality, you agree to comply with our Membership Guidelines.
Consent
By your access, use or continued use of our websites you consent and agree to the terms of this Privacy Policy as it may be amended from time to time. We may also ask you to acknowledge your consent and agreement to the terms of this Privacy Policy and our collection, use and sharing of certain information in ways other than simply by your use and continued use of our websites, for example, by requiring you to sign a separate agreement, by clicking “agree” or taking some other affirmative action prior to your ability to use or access certain websites or certain parts of our websites. In addition, as part of our commitment to keep you informed, we may mail, e-mail, telephone, or contact you by other means to notify you of GCF services, or upcoming GCF opportunities, events, initiatives, enhancements, or other relevant information that may be of interest to you. You may also receive mailings or other communications from our member institutions and Network/Partner Organizations or Subsidiaries that are relevant to your requests for services or information, and you may also receive communications from third-party service providers that provide services to GCF, which will be subject to such third-parties’ privacy policies. We offer you the option to not request such services or information, or to decline any or all of these future communications by following the directions included in our e-mails or other communications, or such third parties’ communications, or by contacting GCF directly. If you are a minor, then parent’s/legal guardian’s consent is also required, ask and obtain your parent's/legal guardian's permission before sharing your PII with us. In this case, GCF can also contact (for example via email) your parents or legal guardians to confirm their consent.
If you reside outside of the United States or India, certain data privacy regulations may require us to obtain your permission before we send you information that you have not requested from us. In some cases, your permission will be implied from the nature of the service or information requested or transaction undertaken or when you volunteer information in connection with a request or action. In addition, your permission will be deemed given for communications from us that are necessary to fulfill transactions and services that you request. By accepting the terms of this privacy policy you also explicitly agree with the collection of information that is regarded under certain data privacy regulations to be sensitive in nature (e.g., information revealing racial or ethnic origin, political opinions, or health conditions). You may object to GCF disclosing your PII to third parties except when: (i) service providers are engaged to perform services or provide information you have requested, either in conjunction with GCF, or on behalf of GCF; (ii) disclosure is required by law; (iii) disclosure concerns national, legal or public interest grounds; (iv) disclosure is necessary to protect the vital interests of a person; (v) information has been collected from publicly accessible sources; (vi) disclosure concerns the retrospective processing of the information for historical, statistical or enhancement of user experiences; or (vii) disclosure is authorized by a supervisory authority in an applicable jurisdiction.
Data Transfer Across International Borders
As a global organization, we endeavor to provide our services wherever you are. To achieve this goal, we have established a global network of data centers that store some PII records in the U.S., and India, and may do so in other locations around the globe. Those databases have restrictive access and can only be accessed by GCF employees, consultants, service providers, and volunteers all of whom will use the information exclusively for GCF activities and the management of the GCF initiative or program operations. The nature of our business and our operations require us to process and transfer your information, including PII, to Network/Partner Organizations, third-party organizations and data centers or service providers that may be located in countries outside of your own. We may process and transfer the PII we collect about you in and to countries other than the country in which the information was originally collected, including the country of a Network/Partner Organization that could place you in a GCF program/initiative, and by submitting your PII to GCF in seeking such services or information, you consent to such transfer and processing. Although the data protection and other laws of these various countries may not be as comprehensive as those in your own country, GCF will take appropriate steps to protect your PII in accordance with this Privacy Policy and applicable laws.
Access to Personally Identifiable Information and Other Data Subject Rights
The European Union’s General Data Protection Regulation and other countries’ privacy laws provide certain rights for data subjects.
If you wish to confirm that we are processing your PII, or to have access to the PII we may have about you, please contact us. You may also request access to your PII or information about — the purpose of the processing; the categories of data concerned; who else outside GCF might have received the data from GCF; what the source of the information was (if you didn’t provide it directly to GCF); and how long it will be stored. You have a right to correct (rectify) the record of your PII maintained by GCF if it is inaccurate. You may request that GCF erase that data or cease processing it, subject to certain exceptions. You may also request that GCF cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how GCF processes your personal data.
To ensure that your PII is accurate and up to date, we encourage you to regularly review and update your information as appropriate. You can review and update your information online or by contacting us. We may also reach out to you to ask to update your information. Please note that in an effort to prevent the unauthorized disclosure of your PII, you may be asked to provide proof of identity (or other authentication materials). Access to PII cannot be provided by telephone. If upon review, you wish to deactivate or erase a profile or application or update your PII, we will endeavor to do so without undue delay. Occasionally, information that you request to be erased will be retained in certain files for a period of time in the framework of our legal retention. In addition, some types of information may be stored longer or indefinitely on “back up” systems or within log files due to technical constraints, or financial or legal requirements. Therefore, you should not always expect that all of your PII will be immediately removed from our databases in response to your request.
Please refer to the appropriate contact information below to contact us if you have any questions about our privacy practices or if you want to submit a request.
Security Safeguards
GCF recognizes the importance of information security, and is constantly reviewing and enhancing our technical, physical, and logistical security rules and procedures. All GCF-owned websites and servers have security measures in place to help protect your PII against accidental, loss, misuse, unlawful or unauthorized access, disclosure, or alteration while under our control. Although “guaranteed security” does not exist either on or off the Internet, we safeguard your information using appropriate administrative, procedural and technical safeguards, including password controls, and the use of up to 256-bit encryption (or more sophisticated encryption as per current industry standards) based on a certificate issued by Digicert Inc. This allows for the use of Secure Sockets Layer (SSL), an encryption method used to help protect your data from interception and hacking while in transit. We implement firewalls, intrusion detection system, and antivirus software with constant updates and monitoring on irregularities. Physical servers are securely protected by 24×7 monitoring at all locations, with redundant electricity, air-conditioning and fire suppression systems. IT personnel utilize encryption, where possible, to prevent direct access to data stored in databases. Access to data stored in the systems is subject to authentication with unique username and password. Users are only allowed to access information that belongs to their responsible area. Online confidentiality agreements are in place, for example as click-through consents, to be accepted at first log-in and then annually, to ensure that certain users that have access to select data are bound by appropriate confidentiality obligations.
Online Technologies and Cookies Policy
GCF and its third-party partners may use cookies, invisible pixels, and web beacons to obtain information about you while visiting our websites. A cookie is a very small text file that is sent to your browser from a web server and stored on your computer’s hard drive. GCF cookies assign your computer with a unique identifier, which in turn, becomes your identification card whenever you return to a GCF website.
Cookies are designed to save you time because they help us to provide you with a customized experience without you having to remind us of your preferences each time you return to our web pages. GCF cookies are not designed to damage your files, nor can they read information from other files on your computer hard drive.
Cookies can also help us provide you with a personalized online experience in the following ways:
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they remember your user name and password for future visits so log-in is easier and faster.
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they ensure you are provided with the appropriate frames and content.
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they ensure you obtain all requested information.
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they help us deliver communications that are relevant and responsive to your interests and location.
GCF cookies are limited to our websites only and are not designed to follow you when traveling on the Internet after leaving GCF-owned websites. We track the usage of our websites in order to better meet your needs and to help make it easier for you to find information in the future. Please note that in addition to GCF cookies, various third parties may also place cookies on your computer’s hard drive. GCF is not responsible for the presence or absence of third-party cookies, or for the technological capabilities or practices employed by third parties in connection with third-party cookies.
Third party cookies might also be used, depending on the content displayed. Examples are: Google Analytics, Salesforce, Pardot, Wix, WordPress, Addthis, Mailchimp, Hotjar, Telligent Analytics, Ustream, Vimeo, YouTube, Facebook, Instagram, Twitter, Squarespace, Bridge, Amazon AWS, CloudFlare, etc. As is true of most websites, we gather certain information automatically and store it in log files. This information includes Internet protocol (IP) addresses, browser type, Internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We use this information, which does not identify individual users, to analyze trends, to administer our websites, to track users’ movements around the various sites and to gather demographic information about our user base as a whole.
In some of our email messages, we use a “click-through URL” linked to content on one of the GCF websites. When a customer clicks one of these URLs, they pass through our web server before arriving at the destination web page. We track this click-through data to help us determine interest in particular topics and measure the effectiveness of our customer communications. If you prefer not to be tracked simply avoid clicking text or graphic links in your email. In addition, we may use pixel tags — tiny graphic images — to tell us what parts of our websites users have visited or to measure the effectiveness of searches users perform on our sites. Pixel tags also enable us to send messages in a format our users can read. And they tell us whether emails have been opened to assure that we are only sending messages that are of interest to our customers.
If you would prefer not to have the benefits of cookies, your Internet browser can be adjusted to treat cookies in different ways. Depending upon the type of browser you are using, you may be able to configure your browser so that: (i) you are prompted to accept or reject cookies on an individual basis or (ii) you may be able to prevent your browser from accepting any cookies at all. You should refer to the supplier or manufacturer of your web browser for specific details about cookie security. You should also understand that rejecting cookies might affect your ability to perform certain transactions on our websites and our ability to recognize your browser from one visit to the next.
GCF also uses invisible pixels, sometimes called web beacons, to count how many people visit certain web pages. Information collected from invisible pixels is used and reported in the aggregate and does not contain PII. GCF may use this information to improve programs, initiatives and content.
Third-Party Websites and Network/Partner Websites
In order to anticipate your needs, GCF may provide links to non-GCF websites for your convenience and information. GCF is not responsible or liable for any content presented by or contained on any independent website, including, but not limited to, any advertising claims or marketing practices.
Please note that while GCF will protect your information on GCF-owned and operated websites, we cannot control and will not be responsible for the privacy policies of third-party websites, including websites owned or controlled by independent third parties. Third-party websites that are accessed through links on our websites have separate privacy and data collection practices, and security measures. We have no responsibility or liability for the practices, policies and security measures implemented by third parties on their websites. We encourage you to contact them to ask questions about their privacy practices, policies and security measures before disclosing any PII. We recommend that you review the privacy statements and policies of linked websites to understand how those websites collect, use and store information.
Network/Partner Organizations are directly responsible for the content presented by or contained on their respective websites. While this Privacy Policy informs you about how we collect, use, share and store your information in connection to all GCF-sites, privacy practices may vary among the countries in which GCF operates to reflect local practices and legal requirements. Accordingly, Network/Partner Organizations’ websites may display additional privacy policies applicable to those websites. When accessing Network/Partner Organizations’ websites, carefully review any additional privacy statements and policies of those sites and contact those Network Organizations directly if you have any questions.
Minors and Children Under Age 13
GCF does not seek to obtain nor does it wish to receive PII directly from any children under age 13; and we cannot always determine the age of persons who access and use our websites. If we find that we have done so inadvertently, we shall immediately delete such information. In addition, if we find that a minor (as defined by applicable law) provides us with his/her data without parental or guardian consent when required, we will have this information removed unless the parents/guardians approve the provision of such information.
Contact Us
If you have any questions about this policy or our privacy practices, or if you want to submit a request, you can contact us as follows:
In writing:
Global Citizenship Foundation, 139, Sector 14, Sonipat, Haryana 1310001. India
By email:
info@globalcitizenshipfoundation.org
Attention: GCF Legal Department
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Also, Global Citizenship Foundation data protection officer’s name and contact information are as follows:
Karan Antil
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Global Citizenship Foundation, 139, Sector 14, Sonipat, Haryana 131001 India
Tel: +91-8383-02-3447 | E-mail: info@globalcitizenshipfoundation.org
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For requests that relate to third-party sites operated by GCF Network/Partner Organizations, please refer to the specific contact information available in such site.
Updates to the Privacy Policy​
GCF may amend this Privacy Policy from time to time in order to meet changes in the regulatory environment, business needs, or to satisfy the needs of our visitors, participants, network/partner organizations, affiliates, strategic partners, and service providers. Updated versions will be posted to our websites and date stamped so that you are always aware when the Privacy Policy was last updated.
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Last Updated on January 13, 2018.